Privacy Policy
Purpose of policy
We have a policy of transparency about information we hold, and are committed to protecting your personal information. Your data allows us to develop a better understanding of you and your fundraising community, and therefore provide quality advice for your fundraising campaign. We may also wish to provide you with information about the work that we do.
This policy explains:
- What information we may collect about you
- How we collect your data
- How we may use your data
- When we will share your data
- Our use of cookies
- How we keep your personal information secure
- How we maintain your personal information
- Your rights in relation to the information that we hold
- Lawful Basis for processing your information
We use your information in accordance with all applicable Data Protection laws.
If you have any queries or complaints about this policy or our use of your information, please contact Anna Lipa, PO Box 2012, Andover, Hampshire, SP10 9JJ, or telephone: 01264 860003, or email: anna@stefanlipa.co.uk
Stefan Lipa Consultancy Ltd
We are a consultancy providing fundraising advice and management services to charities and not-for-profit organizations.
What information we may collect about you
- Your name, contact details and other information relating to fundraising
How we collect your data
- When you make an enquiry to our company
- In the course of our work with clients and those involved in each client’s fundraising campaign
- In the course of our business marketing activities
How we may use your data
- To provide you with information or services that you request
- To carry out our obligations arising from any agreements between us and our clients
- To keep you updated about our company’s activities
- To enable us to contact those we have previously worked with for information of historical value
When we will share your data
We will never share your data outside the immediate fundraising campaign to which it is relevant, and then only on a need-to-know basis for the purposes of providing advice to the fundraising campaign.
There may be occasions where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example Gift Aid requirements).
Our use of cookies
We use cookies to keep track of how our website is being used (for example via Google Analytics) and how we can improve it. Our cookie policy can be found at: http://www.stefanlipa.co.uk/cookie-policy/
How we keep your personal information secure
We have taken technical and organizational measures to ensure that personal information is secure, is not accidentally lost, or used in an unauthorized way. Access to information is strictly on a need-to-know confidential basis.
Personal information is kept on password-protected computers situated in secure premises which are locked when unoccupied. Paper information is likewise kept in secure premises which are locked when unoccupied.
While we take all steps within our ability to protect your personal information, we cannot guarantee the security of emails sent to and from us while in the course of transmission.
If a suspected data breach occurs, we will notify you and any regulator as required by law.
How we maintain your personal information
We hold personal data for reasons of client and/or business need for as long as we have a Legitimate Interest to do so. We review our data on a regular basis and do not keep it longer than is reasonably necessary.
We will delete historical information if requested by the data subject.
Your rights in relation to the information that we hold
You have the following legal rights in respect of the information we hold about you:
- The right to be informed
You have the right to be informed about the collection and use of your personal data.
- The right of access
You have the right to access your personal data by making a request verbally or in writing.
- The right to correction
You have the right to have inaccurate personal data corrected or completed, by making a request verbally or in writing.
- The right to erasure
You have the right to have your personal data erased, by making a request verbally or in writing.
- The right to restrict processing
In certain circumstances, you have the right to the restriction or suppression of your personal data, by making a request verbally or in writing.
- The right to data portability
In certain circumstances, you have the right to obtain and reuse your personal data for your own purposes across different services
- The right to object
In certain circumstances, you have the right to object to the processing of your personal data.
- Rights in relation to automated decision making and profiling.
Lawful Basis for processing your information
There are six Lawful Bases on which information may be processed. The four relevant Lawful Bases to us are:
- Legitimate Interest
We can process your personal data without consent if we need to do so for a genuine and legitimate reason (including commercial benefit), unless this is outweighed by your rights and interests. The Legitimate Interest can be our own interests, and can include commercial interests, individual interests or broader societal benefits.
For us to use the Legitimate Interest basis, there is a three-part test we will apply:
- Identify a Legitimate Interest;
- Show that the processing is necessary to achieve it; and
- Balance it against your interests, rights and freedoms.
When we rely on Legitimate Interest, your right to object is absolute and we will stop processing if you object. We will inform you of your right to object “at the point of first communication”, on other occasions, and in this Privacy Policy.
- A contract between us and you: For example, to supply fundraising services you have requested. This also includes steps taken at your request before entering into a contract.
- Compliance with a legal obligation: We may be required by law to process your data for a particular purpose. One example would be Gift Aid data.
- Explicit Consent
Where the above three Lawful Bases are not relevant, we will seek your explicit consent before using your personal data.
Website links
Our website contains links to other organizations and social network sites. We accept no responsibility for your privacy when you access these sites.
23.05.2018
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